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10 MUST KNOW TIPS ABOUT GOOGLE APPS FOR BUSINESS
A professional collaborative cloud-based suite increases employee productivity of companies of all sizes.
If you’ve decided on subscribing to Google Apps for Work , or its higher-priced Google Apps for Work with Vault, here are 10 must-know tips for small and big businesses that are currently using this cloud-based tool:
Each employee within a company has different daily tasks and schedules he/she follows.
It can be hard to schedule group meetings without stepping on an employee’s personal schedule and cause delay in completing workload.
To avoid this, Google Apps calendar has a useful “Find a Time” feature that compares personal calendars of all users and determines the best time for a group meeting.
Google Apps email has a feature that enables users to “undo” sent emails.
On the settings page, you can enable the “undo send” feature, so that Google can hold any email you sent out for several seconds before actually sending it to the recipient.
Because documents are shared within a specific group of users, files on the Google Apps Drive can pile up pretty quickly.
However, Google’s experience with search and smart navigation plays a huge part in organizing files, since users are allowed to create table of contents and link each section to the original content.
Shared documents can be edited by anyone added into the Google Apps for Work (G Suite) plan.
However, this may not be ideal for specific situations, such as writer-to-editor, or employee-to-boss.
If this is the case, the “Suggesting” feature on Google Docs solves this problem, since the original document won’t be change, but added with highlighted notes/suggestions.
The cool thing about Google Form is that it can be integrated into a company’s website and connected to Analytics.
Every time a company performs a survey, you only need to click the “summary” feature and a breakdown (along with charts) are saved on Google Sheet and updated on Google Analytics.
When you need to find a royalty-free photo to upload into documents or slideshow presentations, Google has already done the work for you.
You can choose from royalty-free or Life database to use on your document or slideshow without worrying about possible licensing.
EASY SEARCH THROUGH FILES
Google Apps for Work (G Suite) is unquestionably the best suite when it comes to search and organizing files.
Like its search engine, Google provides users with the ability to search an image, file, quote, table, and more on the Drive easily.
There will be time you may not have the internet connection, your files saved on Drive and emails from Gmail can be accessed by simply setting it up to allow offline access.
Office banter has been in existence for decades, so it isn’t surprising if officemates have a group email thread that updates throughout the workday.
If you’re part of this thread and want to focus on finishing a deadline, you can mute this thread on Google Apps email.
Like group meetings, scheduling for business travel can become a mess particularly when travel arrangements need to be made for two people or more.
Using the Google Calendar religiously can prevent this from happening.
Google Apps for Work(G Suite) is a full-featured solution with hundreds of features that aim to improve work efficiency and collaboration of employees.
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